10 Must-Have AI Agents for Product Managers
Product managers (PMs) juggle myriad responsibilities—from defining roadmaps to gathering user feedback to coordinating cross-functional teams. According to the 2024 Product Management Benchmark report by Pendo, PMs spend 30–40% of their time on administrative tasks and content creation, detracting from strategic activities¹. AI agents are emerging as indispensable copilots, automating routine work, surfacing insights, and enabling data-driven decisions. This article explores ten AI agents that have proven their value in real PM workflows, backed by case studies, metrics, and direct user feedback.
1. Notion AI
Overview: Integrated into the popular workspace tool Notion, Notion AI helps draft PRDs, summarize meeting notes, and generate user stories.
Case Study: A fintech startup documented in Notion's 2023 customer stories reduced PRD drafting time by 50%, cutting from 4 hours to 2 hours per document².
User Quote: "Notion AI structures my product specs instantly, so I can focus on strategy instead of formatting," said a PM at Revolut during a company webinar.
2. Otter.ai
Overview: Otter.ai records, transcribes, and synthesizes meeting discussions in real time, creating searchable transcripts and highlights.
Metric: According to Otter.ai's internal data, enterprise customers save 3 hours per week per user on manual note-taking³.
Implementation: At IBM, integration with Otter.ai saved product teams over 1,200 person-hours in Q1 2024 by automating stakeholder interview documentation⁴.
3. ChatPDF
Overview: ChatPDF lets PMs upload any PDF—competitive decks, research papers, or user surveys—and interact with the content via natural language queries.
Performance: In a user poll by ChatPDF's team, 85% of PMs reported faster access to critical insights, reducing document review time from 1 hour to 15 minutes⁵.
Use Case: A SaaS company used ChatPDF to distill a 100-page compliance document into a 5-minute Q&A session, expediting product launch timelines.
4. Productboard AI
Overview: Productboard AI analyzes customer feedback, feature requests, and usage data to recommend prioritization scores.
Results: A case study published by Productboard in September 2024 showed that teams using its AI prioritization saw a 20% improvement in on-time delivery for high-impact features⁶.
Best Practice: Embed Productboard AI in your customer portal to capture feedback, then let its AI surface themes and urgency scores.
5. AirOps
Overview: AirOps transforms Airtable bases into RESTful APIs, automates data pipelines, and generates dashboards.
Metric: AirOps reports that customers build dashboards 70% faster without writing ETL scripts, based on internal usage analytics⁷.
Real Story: An edtech company replaced a 3-day manual dashboard build with a 2-hour AirOps prototype, enabling PMs to iterate on metrics in near real time.
6. Jira Assistant
Overview: This marketplace app for Jira automates ticket triage by tagging, routing, and estimating effort using ML models trained on historical sprint data.
Impact: A 2024 Atlassian user survey showed 30% reduction in backlog grooming time for teams adopting Jira Assistant⁸.
Integration Tip: Pair Jira Assistant with Slack notifications to alert PMs of new high-priority tickets as they arise.
7. Figma Chat
Overview: A plugin for Figma, Figma Chat offers inline design feedback, auto-generates alternative layouts, and extracts style guides.
User Feedback: In Figma's 2024 community survey, 75% of PMs said Figma Chat accelerated design review cycles by at least 25%⁹.
Workflow: Use Figma Chat to iterate wireframes before developer handoff, ensuring alignment and preventing rework.
8. Perplexity.ai
Overview: Perplexity.ai is an AI research assistant that sources answers from curated web data, providing citations for every response.
Usage Data: According to Perplexity.ai's reported metrics, 60% of power users integrate it into weekly competitive analysis tasks¹⁰.
Case Example: A gaming PM used Perplexity.ai to compile competitor feature comparisons in under 20 minutes, compared to a half-day manual review.
9. Copy.ai
Overview: Copy.ai generates marketing copy, release notes, and in-app messages using GPT-based models.
Performance: Copy.ai's customer benchmarks show a 40% uplift in content production speed and 15% increase in engagement rates for email campaigns¹¹.
Tip: Feed Copy.ai your brand voice guidelines to maintain consistency across channels.
10. GitHub Copilot
Overview: While primarily a developer tool, GitHub Copilot assists PMs in scripting demos, writing CI configurations, and automating release notes.
Insight: A joint GitHub-Microsoft report found mixed teams using Copilot reduced code snippet creation time by 35%, benefiting both engineers and technical PMs¹².
Example: A product team used Copilot to auto-generate deployment scripts for staging environments, trimming manual scripting efforts by hours each sprint.
Conclusion and Next Steps
AI agents are no longer peripheral—they are fundamental to modern product management. Each of the ten agents above has demonstrated clear, quantifiable benefits, from 50% faster drafts to 1,200 hours saved on documentation. To harness their power:
- Audit Your Workflow: Identify top time sinks—meetings, docs, and grooming tasks.
- Pilot Strategically: Run A/B tests of two agents for one month, measuring time saved and stakeholder satisfaction.
- Integrate and Scale: Leverage APIs and plugins to embed agents directly in PM tools.
- Foster Adoption: Conduct training sessions and create peer champions to drive internal uptake.
By mid‑2025, AI agents will be an indispensable part of the PM toolkit. Start experimenting today to stay ahead of the curve.
¹ Pendo Product Management Benchmark Report, 2024
² Notion Customer Stories, 2023
³ Otter.ai Enterprise Usage Data
⁴ IBM Internal Case Study, 2024
⁵ ChatPDF User Survey, 2024
⁶ Productboard September 2024 Case Study
⁷ AirOps Analytics, Q4 2024
⁸ Atlassian User Survey, 2024
⁹ Figma Community Survey, 2024
¹⁰ Perplexity.ai Usage Metrics
¹¹ Copy.ai Performance Benchmarks
¹² GitHub-Microsoft Developer Productivity Report, 2024
